17th International Conference on Engineering of Modern Electric Systems (ICEMES 2023)

June 9-10, 2023, Oradea, Romania

Instructions for Authors

EMES 2023 will be in HYBRID mode (face to face or/and virtual). If the health conditions and travelling restrictions do not allow to be held in-person, the conference will be moved to a fully virtual format.

Submitted papers must report original unpublished work and should be prepared according to these instructions for authors.

Authors have to submit a paper in English, checked for correct grammar and spelling.

All papers will be peer-reviewed by at least two reviewers.

Review is single-blind, i.e. the names of the reviewers are hidden from the author.

At least one author of each accepted paper is required to register for the paper to be included in the conference proceedings. All accepted papers must be presented at the symposium by one author or by a qualified proxy. The expected presentation format for all accepted papers is an oral presentation, either in person or via video link. Accepted papers which are not presented will be excluded from the conference proceedings.

The conference proceedings will be submitted to the IEEE Xplore Digital Library Ⓡ.

Registration and Paper Submission

Authors are invited to submit a full paper according to the templates by April 2, 2023.

All papers, invited session proposals, pre-conference workshop proposals and tutorial proposals must be submitted electronically through the EasyChair Conference Management System.

Manuscript Preparation Instructions

NOTE: Manuscripts that do not conform to the formatting guidelines below will be removed from further consideration without review.


Submitted papers should follow the IEEE conference proceedings templates (https://www.ieee.org/conferences/publishing/templates.html) for double column A4 paper size.

If you use Microsoft Office built-in PDF creation capability please make sure that "ISO 19005-1 compliant (PDF/A)" option is checked so that fonts are embedded and subset as required.

If you use LaTeX please ensure the option a4paper is selected for the IEEE document class, that is use:
If using LaTeX then use of pdflatex is encouraged for creating PDF documents.

Paper Formatting Instructions

Write the paper(s) in English language. Each paper should comprise FOUR FULL A4 PAGES.These four A4 pages should include ALL the contents of the paper, including abstract, figures, references, etc.

It is also important to do not number the pages of the paper.

All the papers should be submitted using the Paper(s) submission menu. Notice that the submission period is limited in time. Submit the PDF version of you paper keeping the page format and the other formatting instructions mentioned before avoiding the application of any security settings.

The full paper prepared according to the formatting instruction should be sent together with the paper's abstract up to the time limit announced by the organizers. In order to edit or to resubmit the paper, you should use the web account you created to the initial submission. For this reason, keep carefully the ID code(s) of the paper(s) and the password(s).

When referencing existing works if a referenced work has a DOI then include it at the end of a particular reference as https://doi.org/DOI (see Crossref DOIs in references, Option 1).

The papers should be submitted electronically in .PDF format and should adhere to the IEEE PDF Specification for IEEE Xplore.

IEEE Xplore®-compatibility

Before to submit the final version of your paper please follow carefully the instructions and remarks of the reviewers and then, prepare your paper in PDF format according with IEEE requirements.

Use PDF Express tool to convert your DOC or DOCX paper to PDF compatible format. Following the next rules, this phase is compulsory before to upload the final version of your paper.

Before Creating a PDF
  • Add the copyright notice to the bottom of the first page of your source document
    • For papers in which all authors are employed by the European Union, the copyright notice is: 979-8-3503-1063-4/23/$31.00 ©2023 European Union
    • For papers in which all authors are employed by the US government, the copyright notice is: U.S. Government work not protected by U.S. copyright
    • For papers in which all authors are employed by a Crown government (UK, Canada, and Australia), the copyright notice is: 979-8-3503-1063-4/23/$31.00 ©2023 Crown
    • all other papers the copyright notice is: 979-8-3503-1063-4/23/$31.00 ©2023 IEEE
  • Proofread your source document thoroughly to confirm that it will require no revision.

Go to IEEE PDF eXpress® website (https://ieee-pdf-express.org), and:

  1. Create a IEEE PDF eXpress® account after February 23, 2023 entering basic contact information (Conference ID 58375X); gets confirmation of account creation email.
  2. Upload a PDF for Checking or source file(s) for Conversion; get email confirmation of file receipt.
  3. Submitted PDFs are Checked for IEEE Xplore®-compatibility; source file(s) are converted to IEEE Xplore-compatible PDFs.

    If a PDF is submitted: you will receive an email stating that PDF Passed or Failed the Check. If the PDF fails, a PDF Check report is attached to the email. Author goes to account and clicks "Understanding the PDF Check Report" for solutions.

    If source is submitted: you will receive the IEEE PDF eXpress®-generated PDF as an attachment, and through your IEEE PDF eXpress® account. Review PDF to ensure that it views on screen and prints as you intended.

  4. If necessary, revisions may be submitted (PDF or source); return to Step 2.

    Make sure that there are no grammatical, spelling, or content errors in articles prior to submitting to PDF eXpress.

  5. When you have an acceptable, IEEE Xplore®-compatible PDF, submit this final PDF to the conference.

If you have not yet an account at IEEE PDF eXpress® website (https://ieee-pdf-express.org) please follows the next instructions:

Creating your IEEE PDF eXpress® Account

First, click on "First time logging in? Click here". Next, fill in your:

  • Conference ID 58375X
  • Email address (IEEE PDF eXpress® will send notices to this address)
  • Repeat email address (for confirmation)
  • New password (you will be asked to confirm this password on the next screen)

Click Continue, and fill in the required information. The phone number is especially important, if a problem arises with email or internet systems. Click Continue, and you should see the account confirmation on screen. You will also receive an email confirming the account setup. If you do not receive this email within 24 hours, contact PDFSupport@ieee.org.

Once you have created your account, you can login anytime to submit PDFs for Checking, or source files for Conversion to PDF.

For more information please access the Publications Support Center where you can also find all above information with more details.

Reviewing Process

All manuscripts will be subjected to single-blind peer-reviewing and are expected to meet the scientific criteria of novelty and academic excellence.

The corresponding author is responsible for ensuring that the article's publication has been approved by all other co-authors and takes responsibility for the paper during submission and peer review.

The submitted full paper will be reviewed by at least two independent referees on: suitability for one of the topics of the conference;scientific content and level, the relevance of presented results; correspondence with the template, English usage, and grammar.

Review comments will be communicated with the corresponding author and you may require to do necessary revisions and send the revised paper on or before the prescribed day.

Important deadlines

  • Full Paper Submission
    April 2, 2023

    April 25, 2023 (EXTENDED)

    Online full paper submission is available here: EasyChair Conference Management System

  • Notification of Acceptance
    April 30, 2023

    May 15, 2023 (EXTENDED)

  • Final Paper Submission
    May 14, 2023

    May 25, 2023 (EXTENDED)

  • Registration
    May 19, 2023

    May 29, 2023 (EXTENDED)